REQUEST FOR PROPOSAL FOR LEGAL SERVICES

D. Description of Entity

Helen Keller Intl is an international non-profit organization present in Kenya since (2010) . The main office is located in Methodist Ministries building Block B 2^nd floor | Nairobi, Kenya

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Terms of Reference Legal Adviser**

The legal Adviser will provide advise and support to Helen Keller International on the following:

· Establishment of all types of employment contracts: Fixed-term Contract, Permanent contract, employment contract on a trial basis, part-time job contract, internship agreement, apprentice contract, jobbers’ contract, seasonal contract or others (seasonal, contract services, outsourcing).

· Assistance and advice on the labor law and relevant texts and laws within the specific framework of the activities of the NGO.

· Assistance in registration of NGO within Country and support in obtaining work permits for its expatriate employees when necessary

· Review of all legally required documentation when requested, making the necessary legal modifications according to the legal provisions in regards to the particular issue at hand.

· Completion of all formalities of registration for employers and workers with the Labor Administration (labor inspection, social security fund, IPRES, IPM)

· Adjustment with social organizations (social security fund, IPRES), institutions and workers in illegal situation.

· Registration of employment contracts for local and expatriate staff and tracking of administrative formalities to the immigration authorities until the issuing of the ID card for expatriates.

· Assistance in legal and fiscal management for day laborers

· Development of internal regulations, manuals of internal procedures personnel management

· Implementation of negotiated departure procedures both individual or collective, for dismissal regarding personal or economic reasons

· Organization of elections for staff representatives, the setting up of committees on health and safety (CHS)

· Settlement of all types of labor disputes collective or individual through mediation and conciliation

· Advice on litigations on labor, civil, etc matters

· Payroll analyses and advice as per local labor law

· Assistance and legal advice on tax law and its application

· Represent Helen Keller in court as and if necessary – based on separate agreement

How to apply:

This Request for Proposal (RFP) is to contract for legal services .**

B. Who May Respond

Only licensed Certified Law firms may respond to this RFP.

C. Instructions on Proposal Submission

1. Closing Submission Date: Proposals must be submitted no later than 4:00 p.m. on 19^th August 2020 .

2. Inquiries: Inquiries concerning this RFP should be directed to Kenya-Procurement@hki.org

3. Conditions of Proposal: All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Offeror and will not be reimbursed by Helen Keller International.

4. Instructions to Prospective Contractors:

Your proposal should be addressed as follows:

Name: (David Doledec)

Title: Regional Programme Manager

Entity: Helen Keller International – Kenya Office

Address:

It is important that the Offeror’s proposal be submitted in a sealed envelope clearly marked in the lower left-hand corner with the following information:

Request for Proposal
Sealed Proposal
For Legal services

1. Electronic Submissions: Proposals must be submitted electronically to the following e-mail address: Kenya-Procurement@hki.org by the closing submission date noted above.

Failure to do so may result in premature disclosure of your proposal.

It is the responsibility of the Offeror to ensure that the proposal is received by Helen Keller Intl by the date and time specified above.

Late proposals will not be considered.

1. Right to Reject: Helen Keller Intl reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be based upon the factors described in this RFP.

2. Notification of Award:

a. It is expected that a decision selecting the successful Law firm will be made no later than 20^th September 2020

b. Upon conclusion of final negotiations with the successful Law firm, all Offerors submitting proposals in response to this Request for Proposal will be informed, in writing, of the name of the successful audit firm.

c. It is expected that the contract shall be a two -year, fixed-price contract.